Usually we use verbal communication or non verbal communication in order to convey the message from receiver to sender.Hence in order to improve this process a simple tool is necessary that is called Presentation skills.

It simply means presenting the content/topic to the audience by using visual aids, graphics, drawings, pictures etc. It is mostly used in power point file containing all the slides for a given speech.

Steps for Effective Presentation: For delivering an effective presentation, we need to take the following steps.

  • Planning
  • Preparation
  • Delivering

Planning:

  • What is the purpose of your presentation?
  • Who will be your audience?
  • What are you trying to achieve through presentation?
  • Design your message.
  • Organize your material.
  • Design the look of your presentation.
  • Create the slides.

Preparation:

  • Decide your message in advance.
  • Have a strong conviction on what you want to talk.
  • What you say at the beginning?
  • What you deal in the middle?
  • How to close?
  • Practice makes a man perfect.
  • Try to overcome your nervousness.
  • Concentrate on topic not on audience.

Delivering:

  • Maintain Eye to eye contact.
  • Set the frequency of the tone while starting the conversation.
  • Always provide positive expressions.
  • Smile in order to make the audience comfortable.
  • Capture your audience attention.
  • Look of “your” Presentation.
  • Follow “KISS” rule i.e. keep it short and simple.
  • Use short words and short phrases.
  • Follow the 6*7 rules:Not more than 7 words per line, Not more than 6 lines per slide.

Tips and Techniques for Effective Presentation:

  • Use Phrases.
  • Don’t read your Presentation.
  • Don’t stand between the audience and the slides.
  • Use stories, question,clips,examples etc.
  • Always go for interactive sessions.
  • Vary your speaking volume.
  • Speak clearly and loudly.
  • Circulate around the room as you speak.
  • Speak to the audience, not to the visuals.
  • Discuss your objectives at the beginning of the presentation.

Signs to detect when the audience are not Listening:

  • Looks down when communicating.
  • Touch or rub the hair, hand, or face.
  • Yawning.
  • Whispering.
  • Tap their feet.

Final words:

  • Try to maintain the flow.
  • Text to support the presentation.
  • Pictures to simplify complex concepts.
  • Visuals to support, not to disturb.