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Power BI – Share Your Work

 

Sharing your work in Power BI is an important part of collaborating with others and ensuring that your insights and data visualizations are accessible to those who need them. Power BI provides several options for sharing your work

Power BI Service: The Power BI service is a cloud-based platform that allows users to share and collaborate on reports and dashboards. Power BI Service provides a number of sharing options, including sharing with specific individuals, sharing with groups, and publishing reports to the web.

Power BI Report Server: Power BI Report Server is an on-premises solution for sharing Power BI reports within an organization. Reports can be published to the Power BI Report Server, and users can access the reports through a web portal.

Power BI Mobile Apps: Power BI provides mobile apps for iOS and Android, allowing users to access and interact with their reports and dashboards from their mobile devices.

Embedding Power BI Reports: Power BI reports can be embedded in other applications, such as SharePoint and Teams, making it easy for users to access the reports from within these applications.

Exporting to PDF or PowerPoint: Power BI reports can be exported to PDF or PowerPoint, allowing users to share the reports with others who may not have access to Power BI.

Here’s an example of how to share your work in Power BI

  • Open Power BI Desktop and create a report that you want to share.
  • Save the report to the Power BI Service. To do this, go to “Home” > “Publish” in the Power BI Desktop ribbon.

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  • Once the report is saved to the Power BI Service, you can share it with others by going to “File” > “Share” in the Power BI Service.
  • In the “Share” dialog, you can specify the users or groups you want to share the report with by entering their email addresses or selecting them from your organization’s directory.
  • Once you have specified the users or groups you want to share the report with, select the level of access you want to grant them. You can choose to allow users to view the report, interact with it, or edit it.
  • Click the “Share” button to share the report with the specified users or groups.
  • The users you shared the report with will receive an email notification with a link to the report. They can access the report by clicking on the link or by going to the Power BI Service and signing in.